Special Events Coordinator

Special Events Coordinator

Classification: Hourly Non-Exempt

JA Office: Junior Achievement of Lincoln

Department: Events

Reports to: Vice President of Operations

Position Description:

The Special Events Coordinator is responsible for the development and management of on-going and new fundraising events assuring revenue goals are reached or exceeded. Events include, the Junior Achievement Bowl-A-Thon, Junior Achievement Golf Classic, and the annual Junior Achievement Business Hall of Fame Dinner & Auction. The incumbent organizes fundraising events, develops timetables, sells sponsorships and assures the efficient and timely operation of the event.

Primary Responsibilities:

  • Coordinate, organize and manage all special events for the organization to assure schedules are maintained, budgets are met and revenue goals are attained.
  • Develop and manage all event committees to set priorities and assure tasks are completed.
  • Manage and direct volunteer recognition, and coordination for each event.
  • Solicit and maintain corporate sponsors, solicitations, and in-kind donations by developing year round cultivation, recognition and stewardship program. Record all transactions in appropriate database and thank you processing.
  • Maintain and upgrade the event checklists. Report progress for each event in a timely manner.
  • Manage negotiations for venues and vendors for each event.
  • Coordination and design of event marketing materials for JA Lincoln’s special events including graphic arts, production, printing and distribution.

Qualifications:

  • 2 years of special events management and sales related experience with a record of strong performance, proven written / oral communication and organizational / planning skills.
  • Proficient computer skills with functionality of the MS Office Suite: Word, Excel and PowerPoint.
  • Ability to work a flexible schedule including weekends and / or evenings.
  • Strong and effective interpersonal and communication skills, both verbally and in writing; excellent public speaking skills; adept at writing proposals, solicitation letters, donor correspondence, and other material related to fundraising.
  • Ability to manage multiple projects.
  • Ability to work in multiple environments, year round temperatures, lift at least 25lbs, sit or stand for long periods of time, typing or using a computer for extended periods of time.
  • Ability and disciplined in handling confidential information with a sense of urgency.

Physical Requirements:

The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to: sit, walk, occasionally required to reach with hands and arms, continually required to talk or hear, occasionally required to bend, lift or climb, frequently required to lift and carry light weights (25-50 lbs.)

Pay: $17.00 - $20.00 per hour

Benefits:

  • 401(k)
  • Flexible schedule
  • Life insurance
  • Paid time off

Work Location: In person

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